How To Decrease COVID-19 Risk At Meetings And Trainings

The more you interact with others and the longer you interact with them the higher your risk of COVID-19 infection. In line with the latest guidelines issued by the Ministry of Health and Rwanda Biomedical Centre related to COVID-19, several precautions have been adopted to minimize the risk of infection and reduce your risk at meetings.

In accordance with cabinet resolution of 25th September 2020, COVID-19 tests are no longer required for social gatherings including weddings with less than 30 attendees. For weddings with more than 30 attendees, negative COVID-19 tests are still required.

  • Conduct in-person meetings or trainings only when virtual trainings or meetings are not feasible.
  • Limit the size of attendees to only those that are essentially needed.
  • Conduct the training or meeting outdoors if possible.
  • Conduct indoor meetings in a venue with good ventilation, windows that can be opened.
  • Conduct meeting in a venue that allows all participants to attend without exceeding 30% capacity
  • Place chairs or benches at least 2 meters apart.
  • Provide hand Washing stations throughout the meeting venue (entrance, toilets)

  • Notify meeting attendees that they will not be allowed to attend the meeting if they have COVID-19 symptoms and encourage them to stay home if they are unwell.
  • Screen each participant for symptoms each morning (fever, cough, trouble breathing, loss of smell, loss of taste).

  • Wash hands upon entry into the meeting and encourage frequent hand washing.
  • Wear a mask at all times.
  • Watch physical distance of more than 1m

(microphones, phones, etc.) should not be shared. When this is not possible tools and equipment should be disinfected after each participant’s use.

  • Require hand washing before eating or drinking
  • Serve pre-packaged individual meals instead of buffets
  • If using buffets, ensure the meal preparation staff are screened for COVID-19 symptoms and follow the three Ws
  • Stagger the breaks to decrease crowding
  • Conduct meals and breaks outdoors

  • Not adhering to required COVID-19 prevention measures (required masks, hand washing, and social distancing)

Lowest risk: Virtual-only activities, events, and gatherings.

Moderate risk: Smaller outdoor and in-person gatherings in which individuals from different households remain spaced at least 2 meters apart, wear masks, do not share objects, and come from the same local area (e.g., village, cell).

Higher risk: Medium-sized in-person gatherings that are adapted to allow individuals to remain spaced at least 2 meters apart and with attendees coming from outside the local area.

Highest risk: Large in-person gatherings where it is difficult for individuals to remain spaced at least 2 meters apart and attendees travel from outside the local area.

For more details refer to the latest national guidelines and for additional information on COVID-19, visit the RBC website